The successful candidate will be responsible for performing various tasks as the first point of contact at the front desk including answering telephones, relaying messages, updating filing systems, onboarding team members, updating electronic transactions, office maintenance and supply management, conference and meeting management, IT coordination, mail distribution, and preparing presentations and documents as required. The wage range for this position is $900.00 to $1,400.00 per week. Compensation will be determined based on knowledge and experience.
Job ResponsibilitiesInteract with all levels of the organization and external contacts/customers on a daily basis as the first point of contactWelcome and orientate team members and guests to the propertyManage and maintain strict security policies and proceduresLiaison between project sites, market offices, corporate offices, and team members providing a high level of customer service to resolve issues and inquiriesWork in partnership with the office departments and assist with all business aspectsManage emergency service support and maintenance of emergency drillsManage, schedule, and coordinate any office maintenance and cleaning with internal and external outside vendorsMaintain and update reports for daily, weekly, and monthly trackingManage event planning and coordination, occasional support of onboarding processesPoint of contact for office supplies, copier, and office equipment maintenance, and troubleshootingAbility to prioritize time-sensitive material ensuring high-priority items are expedited and routed based on urgencyPrepare outgoing mail and correspondence via US mail, FedEx/UPS, or faxOrder and pick up food items for scheduled meetingsOther administrative duties as requestedQualifications/ RequirementsAssociate degree in Business or equivalent experience or 5 years of experience in a similar role preferredBi-lingual (Spanish/English) is a plus, but not requiredPortray a positive professional image to the public, our client, and our team membersMust be detail-oriented, self-motivated, excellent time management & prioritization.Must be willing to work overtime, as neededMust possess extremely high ethical standards, and the ability to maintain the confidentiality of all data and filesOccasional travel is requiredPossess outstanding organizational skills, including working on simultaneous projects and issuesDemonstrated computer skills in Word processing, Excel, Outlook, and PowerPoint requiredBe comfortable using various phone Apps for daily transactions and have the ability to help train others if needed.Excellent verbal and written communication skillsCianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.
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Cianbro is an employee owned, tobacco-free, equal opportunity employer of women, minorities, veterans, individuals with disabilities and other protected categories.